Project scope and budgeting
Once the Technical Specification is approved, the project enters a fixed scope, fixed budget model. This ensures clarity, predictability, and fairness for both sides.
The scope of work is clearly defined in the technical documentation, and the budget is tied directly to that scope. This model protects the timeline and prevents unexpected costs or changes during development.
Fixed scope = fixed budget
When a project is priced at a fixed cost, it is based on the approved list of features, interfaces, integrations, and deliverables outlined in the Technical Specification.
Once approved:
- The scope is locked
- The budget is fixed
- The delivery plan is structured into milestones
This approach allows us to plan the project efficiently and deliver high-quality work on time, without scope creep or confusion about what is included.
What happens if you need changes?
If you request changes or additions after the Technical Specification is approved, those are treated as Add-ons. This includes:
- New functionality not previously discussed
- Major modifications to existing features
- Additional integrations, sections, or automation flows
- Any work that goes beyond what was originally approved
How we handle add-ons
All Add-ons are managed in a separate flow to avoid disrupting the agreed timeline or delivery process. Each Add-on will include:
- A new price quote, based on the complexity and time required
- Additional development time, estimated before work begins
- A separate invoice for the extra work
We will never start work on Add-ons without written confirmation and agreement on the terms.
Why this matters
This model ensures that:
- The base project stays predictable in terms of time and cost
- You always know what you're paying for and why
- Every request is evaluated on its own, with clear communication and no hidden costs
It also allows us to scale the project in a controlled way, if your needs grow over time.
In summary
- Fixed-price projects are based strictly on the approved scope
- The scope is locked once the Technical Specification is confirmed
- Any additional work is handled as Add-ons with new pricing and timelines
- This ensures transparency and helps keep your project on schedule and within budget